Big top tents are showstoppers, there’s no doubt about that. Whether it’s rocking out to your favourite band, browsing the endless stalls of an exhibition or feasting at a formal banquet, these pop-up venues sure know how to make a scene.
Once the prime venue to see jugglers, clowns on unicycles and flying acrobats, this versatile big tent is now also an excellent option for a variety of large functions and events. However, before you get starry-eyed and start craving fairy floss, there’s a few logistics to mention.
Know your budget
How much do you have to spend? To ensure you execute your event well, it’s good to break down all the associated costs that come with hiring a marquee. After all, it’s not just the cost of hiring a big top tent. You may also need to think about staging, seating, lighting, sound, staffing and decorations, to name a few.
Be sure to check out the other equipment hire that Somersault Productions can provide, which could save your precious time from researching other suppliers.
Hiring a big top tent can range in price depending on the size and the duration of hire, so it’s always good to speak to experienced staff on the best option available to suit your individual situation.
Finalise the numbers
How many people do you foresee attending your big top tent event? This is another important factor you need to address before getting your heart set on the tent of your dreams.
There are different types and sizes of big top tents available, so it’s good to have an ideal capacity in mind while researching your hire needs. For example the Majestic Marquee is a great option for festivals or more standing, informal events as it includes a roof extension, providing convenient coverage to allow guests to mingle by the edge or walk around the exterior of the marquee undercover. A Regal Tent is great for music events too, with the material of the marquee giving superb sound retention.
Timing is everything
Don’t leave it until the last minute to hire your big top tent! Not only do you risk the particular style of tent you have in mind not being available, but there are so many other moving pieces that are timely, including the hiring of other event equipment.
It’s always a good idea to plot a timeline – the Gantt Chart is a great option to track your time and organise deadlines. With so many balls in the air, purchasing different items and liaising with several suppliers at once, it’s so important to be ahead of the game!
Location logistics
Whether you’re looking to pitch your tent in the wild bushland, with a sea view or nestled within the high-rises, it’s always important to check the process of hiring a public space with the local council. There is not one size fits all when using a public space, and it can sometimes take several months to get council approval. A hurdle that could compromise your event!
Similarly, if it’s private land you’re using make sure you’re aware of all the requirements set by the landowner. Certain restrictions on capacity and noise levels could prevent your event from thriving. So ensure all the paperwork is thoroughly looked at before the contract is signed.
When deciding on the location, also ensure there is enough surrounding space for all your event needs to function well, including public toilets, adequate room between other marquees or tents, car parking as so on.
The support act
When hiring a big top tent, don’t forget about all the extras you need to make your event spectacular. From staging, flooring and fencing to furniture, lighting and sound, create a checklist of all the items that you need for your event so nothing is forgotten.
Many suppliers look after more than you think, so always check their offering on the website or make an inquiry to save time. As an example, Somersault Productions do everything from fire extinguishers and picket fences to pop up marquees and big top tents!
From music festivals and creative performances to private events and functions, big top tents are highly versatile and an excellent inclusion for an outdoor event. There are just a few factors to consider when planning to ensure your event is a success!
